Rental Terms & Agreement
Last updated: 2026. By booking Bayou Road Commons, you agree to these terms.
1. Payment Terms
A 50% deposit is due upon booking confirmation to secure the date. The remaining balance is due 14 days prior to the event. Payments are processed securely via Stripe. All bookings are subject to applicable taxes and fees.
2. Deposit & Security Deposit
A refundable security deposit of $500 is required for all events. The deposit will be returned within 7 business days following the event, less any deductions for damages, excessive cleaning, or overtime usage.
3. Cancellation Policy
Cancellations made more than 30 days prior to the event date receive a full refund minus processing fees. Cancellations 14–30 days prior receive a 50% refund. Cancellations less than 14 days prior forfeit the full deposit. No refunds for no-shows.
4. Overtime Fees
Bookings extending past the contracted end time will be billed at 1.5× the hourly rate, in 30-minute increments. Overtime must be approved by venue staff.
5. Damage Responsibility
Renter is fully responsible for any damage to the venue, fixtures, equipment, or furnishings caused by themselves, their guests, or their vendors. Damages will be deducted from the security deposit; costs exceeding the deposit will be billed separately.
6. Cleaning Requirements
A standard cleaning fee of $150 is included. Renter is responsible for removing all personal items, decorations, food, and trash from the venue at the conclusion of the event. Excessive mess may result in additional cleaning charges.
7. Capacity Limits
Maximum capacity is 100 guests. Renter is responsible for ensuring guest count does not exceed this limit at any time. Exceeding capacity may result in immediate event termination without refund.
8. Prohibited Activities
No illegal activities, smoking indoors, open flames (except approved candles), confetti, glitter, or fog machines without prior written approval. Nails, screws, or staples in walls are prohibited.
9. Noise & Time Restrictions
Music and amplified sound must comply with City of New Orleans noise ordinances. Outdoor music must end by 10:00 PM. All events must conclude by the contracted end time.
10. Vendor Guidelines
Outside vendors are welcome and must be communicated to venue staff in advance. All vendors must carry liability insurance and follow our load-in/load-out procedures. Renter is responsible for vendor conduct.
11. Liability Waiver
Renter assumes all responsibility for injuries, accidents, or losses occurring at the event. Bayou Road Commons is not liable for personal property left on premises before, during, or after the event.
12. Indemnification
Renter agrees to indemnify and hold harmless Bayou Road Commons, its owners, employees, and agents from any claims, damages, or expenses arising from the event.
13. Right to Terminate
Bayou Road Commons reserves the right to terminate any event in progress for safety violations, capacity violations, illegal activity, or significant breach of these terms — without refund.
14. Insurance
Renter is required to carry event liability insurance of at least $1,000,000 naming Bayou Road Commons as additional insured. Proof of insurance is due 7 days prior to the event.
House Rules at a Glance
- • No illegal activity
- • No exceeding capacity (100)
- • No smoking indoors
- • Cleanup required
- • Decor limits — no nails or staples
- • Vendors approved in advance
- • Outdoor music ends by 10pm
- • Renter responsible for guests